Crop/Parcel declaration

Vegetable companies registered with Naktuinbouw must complete a crop declaration each year. On receipt of your declaration, we will plan and perform the inspections. 

About the inspection

The Inspections department monitors the propagating material. We are an independent organisation that performs inspections in accordance with Dutch and European legislation. Companies registered with Naktuinbouw must submit a declaration of their parcels before 1 June each year. The inspectors can only perform the inspections after this declaration has been received. Within the arboriculture sector you must declare a turnover statement. The parcel declaration is a declaration on parcel level. The declaration is necessary for calculating the acreage contribution and tells our inspectors where to inspect.


European trade directives apply within each sector in horticulture. The terms of these directives must be taken into account. Directive 2002/55/EG and 2008/72/EG are basis for vegetables.

The policy regulations and inspection regulations for the Netherlands are embedded in the Seeds and Planting Materials Act. This legislation is contained in the Inspection Regulations Naktuinbouw Your propagating material must be accompanied by a delivery note/suppliers document according to European legislation. The information stated on these documents must comply with the provisions. Propagating material rejected by our inspections must not be traded.

The packing date

The packing date must be stated on packets of vegetable and flower seeds.

The following details are important:

  • Year of packing
  • The year following the above

E.g., packed in 2017 should state: 2017/2018.

On small packets, this information can be stated as a code. Each year, Naktuinbouw generates a code for the year in question.

  • The packing code for 2017: M or 9
  • The packing code for 2018: H or 7

Packets stating the following year’s code may only be traded from 1 January in that particular year. Packing the seeds earlier and labelling them in this way is permitted.


Please submit the declaration between 1 January and 1 June via our website. This can be done quickly and easily via myNaktuinbouw. If your parcel is declared too late, Naktuinbouw will complete the declaration on behalf of your company. This means that extra costs will be charged, so it is important to submit your declaration on time. A sound and efficient inspection system depends on timely and complete declarations.

As well as submitting the declaration, you are also expected to hand over a plant list, a company logbook or cultivation plan to the inspector at the time of inspection, or upload these documents in myNaktuinbouw. This list must be made available within two weeks after sowing, planting or harvesting.

Propagating material that has not been inspected, can not be traded.


The Naktuinbouw board establishes our inspection fees each year. The fees are subsequently approved by the Minister of Agriculture, Nature and Food Quality. The costs are charged based on the cost-maker cost-bearer principle. The fees for inspection can be found here Rates/fees.


Use your e-mail address and password to log into myNaktuinbouw and fill in the crop declaration.